Things To Know: Writing Thank You Notes

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Here at Team NPJ, we were raised to always write a thank you note. Call us old fashioned, but we love to receive a card in the mail. Yet, most millennials today lack proper thank you note etiquette, if they even send thank you notes at all. These notes are a small gesture that go a long way, and we hope to help revive this lost art.

NPJ Rules Of Best Practice:

Physically handwrite write a thank you note.

Emails and phone calls are appropriate in many occasions. However, when someone gives you a gift, send a handwritten note. That person took time out of their life and thought of you, so take time from yours and return the favor. A second occasion where handwritten trumps digital? Job interviews. Always.

Write and send your note within one week.

Be polite and express your thanks in a timely manner. Especially with job interviews you will want to show gratitude and tact to your interviewer – and hopeful employer – so it’s best to send a thank you note as soon as possible. The longer you wait to write out thank you notes, the more likely you will be to continue to put them off.

Make it personal.

No one enjoys reading “Thanks for the sweater. Love, Jane”. While you can follow a general template, make your message tailored to each recipient. Express to them how happy the gift made you and how kind it was that they thought of you.

Sample Notes:

For the gift:

Dear Caitlin,

Thank you so much for the beautiful flowers. Your kindness and generosity know no bounds. Those flowers were so sweet and thoughtful, and they brightened both my week and my kitchen! I am so grateful to have such a wonderful friend in you.

Love, Jane


For the interview:

Dear Jackie,

Thank you so much for taking the time to interview me for the Assistant role. I understand that you have a busy schedule and a large number of applicants, and I am greatly appreciative of you meeting with me and considering me for the role. I thoroughly enjoyed our conversation and would love to become a part of the team. Enjoy the remainder of your week and I look forward to hearing from you.

Best regards, Jane


For the general thanks:

Dear Simone,

Thank you so much for hosting me for dinner last week. From cooking that delicious meal to opening up your beautiful home, you did so much for me and I am so appreciative. I could not imagine a better way to spend the evening. I am looking forward to returning the favor to you!

Love, Jane


Whom do you have on your list to send thank you notes to? {P.S. For a tutorial on making those marble cards shown above, see here!}

xoxo NPJ

    • Simone S.
    • June 7, 2016


      • thenonplainjane
      • June 8, 2016

      Thank you!! xoxo

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